Current Opening

Position Title :

Secretary

Number of Position :

3

Place of Performance :

Washington DC / Kansas City, MO / New York, NY

Clearance :

Job Description

Major Duties and Responsibilities

Specific duties include, but are not limited to, the following:

  • Receive and screen incoming telephone calls and visitors.
  • Create and maintain listings and directories, such as telephone numbers.
  • Sort, distribute, stamp, track and coordinate mail and faxes.
  • Gather and distribute office supplies.
  • Prepare binders.
  • Gather and analyze data from files, handbooks, publications, and telephone calls.
  • Copy, fax, scan, and print documents.
  • Input staff members & witness travel authorizations & vouchers into the Agency’s travel system.
  • Maintain a variety of file systems, including filing, storage and retrieving records, in an easy to use manner so that contents may be easily located.

  • Computer Software

  • Enter data into automated information systems or spreadsheets, such as Excel or Access; may require the ability to learn new systems and applications, for example Delphi or Discoverer.
  • Develop and proof materials and correspondence using Word, PowerPoint, Project or Outlook; review outgoing documents for accuracy, formatting, grammar and punctuation.
  • Arrange meetings, appointments, calendars and conferences, which may include the ability to use Resource Scheduler in Outlook.
  • Make travel arrangements, which may include the ability to use systems such as GovTrip.
  • Manage time and attendance, which may include the ability to use systems such as STAR and webTA.

  • Demeanor

  • Dress and appearance shall be professional.
  • Attitude shall be courteous, alert and friendly.

  • Standards

  • Maintain confidentiality of information.
  • Contract employees shall work eight (8) hours per day excluding thirty (30) minutes for lunch, beginning at 8:00 am or as assigned by the COR, Monday through Friday, except on Federal holidays.
  • Contract employees are strictly prohibited from acquiring goods and services on behalf of the Government.